Terms of Use of the “Eight” Service (including “Terms Regarding the Handling of Personal Information”)
*The Terms of Use of the Service of “Eight” (“’Eight’ Service”) set forth the terms and conditions of the use of the “Eight” Service and do not necessarily provide the details of the specifications of the “Eight” Service. The specifications of the “Eight” Service are defined on the website for the “Eight” Service (“Website”) and in all services provided on the Website, supplemented by the Help, FAQ pages, and other contents of the Website.
Article 1 (Introduction)
1. These terms of use (“Terms of Use”) are applicable to all acts and conducts by the users of the “Eight” Service when the user uses the “Eight” Service on the Website (https://8card.net/) provided by Sansan, Inc. (“Company”), a corporation duly incorporated under Japanese laws.
2. The Terms of Use set forth the conditions of the use of the “Eight” Service. Users shall use the “Eight” Service in accordance with the Terms of Use.
3. The Terms of Use are written in Japanese. In the event of any difference between the translated version and the Japanese version, the Japanese version shall prevail.
4. The Users of the “Eight” Service shall be deemed to have agreed to the Terms of Use upon their use of the Service.
5. In the event a user of the “Eight” Service is a minor as defined by the competent authorities, the user shall use the “Eight” Service after obtaining the consent of a statutory agent, such as a person with parental rights.
6. The “Eight” Service processes information from name cards through servers located in different countries throughout the world. It is hereby agreed between the user of the Service and the Company that the information from the name cards of the user may be forwarded to such servers under the agreement with the Company in any country other than the country where the user currently resides.
Article 2 (Definition)
The terms used in the Terms of Use shall have the meanings set forth in each of the following:
1)“Website” shall mean the website titled “Eight” operated by the Company and the various relevant applications provided on the Website.
2) ”’Eight’ Service” shall mean the Website and all services provided on the Website.
3) ”Other terms of use, etc.” shall mean the terms of use of such services other than the Terms of Use but which set forth the conditions for the use of the “Eight” Service regardless of their names.
4) ”User” shall mean an individual who has registered to use the “Eight” Service or an entity which has been allowed by the Company to use the Service.
5) ”User Information” shall mean the information, including the name, registered email address, and other information, that the User may register for the purpose of using the “Eight” Service.
6) ”External Services” shall mean such services provided by third parties other than the Company (SNS, e-mail services, etc.) that are used by the Users. In addition, in the event the “Eight” Service collaborates with such External Services, the linkage shall be implemented upon the consent of the Users.
7) “Scan Business Partner” shall mean the third parties other than the Company which offer business card scanning service with which the Company has allowed collaboration and cooperation with the “Eight” Service.
8) ”Password” shall mean the string of letters used to identify a User by checking it against the User Information when the User uses the “Eight” Service.
9) ”Profile Name Card” shall mean the information, including the User’s own name card and other information, etc., that the User uploads and registers onto the Website.
10) ”Other Users’ Name Cards” shall mean the information, including name cards and other information of other people (including other Users) that the User uploads and registers onto the Website.
11) ”Authorities” shall mean the countries, governments, and administrative agencies where the User actually uses the “Eight” Service.
12) “Posted Contents” shall mean the sentences, photos, videos, music or other sounds, images, software, codes and other similar data which a User inputs or sends onto the “Eight” Service.
13) “Making Public” or “Disclosure” shall mean any situation where a third party including those who do not use the “Eight” Service is able to access to the information in the Service which has been made public. The Company may from time to time disclose or offer to the general public the information which has been made public by a User with a procedure set forth separately using API or other methods.
14) “’Eight’ Corporation Website” shall mean a website, regarding an entity participating in the “Eight” Service, within the “Eight” Website where the Company shall post public information and other information about the entity.
15) “Corporation User” shall mean an entity which has been individually allowed by the Company to use the Service under the preceding item 4) for the purpose of distributing advertisements of its products, services or recruitment or of providing information on its services.
16) “Service for ‘Eight’ Corporations” shall mean the “Eight” Services for Corporations which can be used by Corporation Users
Article 3 (Scope of Terms of Use)
1. The Terms of Use and other terms of use, etc., are set forth on the Website. Other terms of use, etc. shall constitute part of the Terms of Use regardless of the names of such other terms of use, etc.
2. In the event of any difference between a provision of the Terms of Use and a provision of other terms of use, etc., the provision of such other terms of use, etc. shall prevail.
Article 4 (Change of the Terms of Use)
When the Company alter, amend, modify or change theTerms of Use, the Company will post updated version and effective date on theWebsite.User’s continued use of the “Eight”Service after the effective date of any alteration, etc. will mean that the Useraccept and agree to such alteration,etc.
Article 5 (Handling of Personal Information)
The Company shall handle personal information in an appropriate manner in accordance with the Company’s Regulations entitled “Personal Information Protection Policy.”and“Handling of Personal Information”.
Article 6 (Information on Name Cards Used through “Eight” Service)
1. The User Information will be used as follows. In addition, in order to authenticate the email address of the User Information, an authentication email is transmitted.
1) To provide the “Eight” Service;
2) To build, improve, and maintain the system of the “Eight” Service;
3) To deal with Users’ inquiries or requests;
4) To investigate the customer satisfaction level including the status of use and the environment for use;
5) To distribute advertisements of products, services or recruitment from the Company or Corporation Users; and
6) To provide other guidance and communication.
2. Profile Name Cards will be used in the “Eight” Service in the following manners. In addition, in order to authenticate the email address described in a Profile Name Card, an authentication email will be transmitted.
1) To provide the “Eight” Service;
2) To build, improve, and maintain the system of the “Eight” Service;
3) To deal with Users’ inquiries or requests;
4) To investigate the customer satisfaction level including the status of use and the environment for use;
5) To distribute advertisements of products, services or recruitment from the Company or Corporation Users;
6) To make links to “Eight” Corporation Websites or to enter into communication and exchange name cards with other Users within the Service (Note that the information on a Profile Name Card will be under the other Users’ control and management when a User enter into communication and exchange name cards with the other Users.);
7) To provide the latest updated information to those who use Company's other services; and
8) To provide other guidance or contact with Users.
3. Other Users’ Name Cards will be used through the “Eight” Service in the following manner. In addition, the User settings will enable the “Eight” Service to transmit requests to Other Users’ Name Cards to exchange name cards.
1) To provide the “Eight” Service;
2) To build, improve, and maintain the system of the “Eight” Service;
3) To investigate the customer satisfaction level including the status of use and the environment for use;
4) To distribute optimal advertisements on products, services or recruitment or to provide recommendations about name card exchanges to Users using the Users’ personal informationUser (The Company will not provide any recommendations on advertisements and name card exchanges.);
5) To provide the information on the other Users’ name cards to those other Users through the “Eight” Service. When a User provides information on Other Users’ Name Cards to that other User, the information on the registered Name Card may at times be renewed, which results in the deletion or changes in the information on the Other Users’ Name Cards registered in the User’s data.
4. The Users’ history of use, etc., shall be used through the “Eight” Service in the following manner. In addition, the Company will obtain Users’ history of using the “Eight” Service, environment for use, and use status of specific functions through the use of applications.
1)To provide the “Eight” Service;
2)To build, improve, and maintain the system of the “Eight” Service.
3)To investigate the customer satisfaction level including the status of use and the environment for use;
4) To distribute advertisements of products, services or recruitment from the Company or Corporation Users;
5)To deal with the User’s inquiries or requests;
6)To provide other guidance and communication.
5. The following provisions shall be applied to Users’ Posted Contents:
1) Users agree in advance that other Users will browse and view their Posted Contents through the “Eight” Service when the posting Users transmit their Posted Contents by posting or by other methods (“Post” or “Posting”);
2) Users represent and warrant to the Company that they have appropriate rights to the Postings of the Posted Contents and that they have not violated any rights of a third party such as intellectual property, idea, know-how, proprietary rights and right to privacy;
3) in the “Eight” Service, the copyrights of the Posted Contents remain in the Users who Posted them. The Users are regarded to have given their consents to it that the Company will use the Posted Contents for free in such ways as copying, adaptation, public transmission (including making the contents available for public transmission) during the term of the Service to the posting Users and even after the termination of the Service to them to the extent for the Company to provide, maintain, promote or improve the “Eight” Service;
4) Users shall not execute their moral rights as an author against the Company and the entities to which the Company assigned, transferred or licensed its rights.
6. The Company or companies which are assigned to do the Company’s tasks may at times disclose or offer to the general public the information processed from the information on Name Cards defined in Paragraphs One to Five of this Article. The Company or the assigned companies shall be careful to avoid individual Users identified or their personal information revealed upon the disclosure or offer.
7. The “Eight” Service uses cloud sourcing in converting into text and processing the information from name cards.
Article 7 (User Account Registration)
1. A person who wishes to use the “Eight” Service shall carry out User account registration in accordance with a method prescribed by the Company after agreeing to the Terms of Use.
2. In the event any User falls under any one of the following items, the Company may, at its own discretion, cancel any User account registration.
1)In the event it was found that any account registrant had been forced to withdraw from membership of the “Eight” Service in the past due to a breach of the Terms of Use or other terms of use.
2)In the event the Company judges that any account applicant is otherwise inappropriate as a User.
Article 8 (Withdrawal from Membership)
1. In the event a User wishes to withdraw from membership, the User shall submit a notice of withdrawal to the Company in accordance with a method prescribed by the Company.
2. In the event a User falls under any one of the following matters, the Company may, at its own discretion, force such User to withdraw from membership without prior notice to the User.
1) In the event any User is in breach of the Terms of Use and other terms of use; etc.
2) In the event of any force majeure or request from authorities;
3) In the event a period of one (1) year has passed since a User gained access to the “Eight” Service the last time.
4) In the event the Company otherwise judges that a User is not appropriate.
3. In the event any User withdraws from membership, the Company shall delete the other relevant Users’ Name Cards in accordance with a method prescribed by the Company. The withdrawn User may no longer download other Users’ Name Cards.
4. The Company shall not be liable in any manner whatsoever for any damage suffered due to the withdrawal of such User.
5. The Users are not entitled to demand the Company to suspend the use of, erase or delete upon their withdrawal the information on Name Cards acquired by the other Users through the withdrawing Users’ acts before their withdrawal under Article 6, Paragraph 2, Item 6 or Article 6, Paragraph 3, Item 5 and the information processed by the Company under Article 6, Paragraph 6.
Article 9 (Management of Information Registered by User)
1. A User must register information and password as exclusively possessed and controlled information, and in the event such information is no longer exclusively possessed and controlled by the User, the said User must change the same to another set of information that is exclusively possessed and controlled by the User.
2. The User must register the personal name card as the person’s own Profile Name Card on which is the exclusively possessed and controlled email address.
3. The User must register Other Users’ Name Cards in his or her proprietary or possession as the Other Users’ Name Cards.
4. The User shall strive to prevent any unauthorized use of User Information, password, and Profile Name Card, but at the same time, the User shall be fully responsible for the management of the same. In addition, the Company shall assume no obligation to cooperate in the investigation of unauthorized use at the request of the User.
5. The Company shall not be liable in anyway whatsoever for any damage suffered due to unauthorized use by third parties of the User’s information, password, and Profile Name Card.
Article 10 (Retention of User Account)
1.A User shall retain only one single User account. It is not allowed for one User to retain a multiple number of accounts or one account to be retained by a multiple number of Users, unless otherwise approved by the Company.
2. In any event, the User shall not transfer or lend the User account to any third party except for a case in which it is required for a User to temporarily lend the User account to use the service offered by the Scan Business Partners. In such a case, the User shall lend the account on his or her own risk and must take appropriate security measures, such as changing the password, immediately after the termination of the lending.
Article 11 (User’s Responsibilities)
1. The User shall use the “Eight” Service for the purpose of private use and shall be responsible for all actions and consequences with respect to the use of the “Eight” Service.
2. The User shall put in place all the equipment, software, and means of communication in an appropriate manner at the responsibility and expense of the User.
3. The User shall take all necessary security measures to prevent computer virus infections, unauthorized accesses, and leakages of information depending on the environment of use.
4. The User shall be responsible for the information registered with the use of the “Eight” Service. The Company shall not be responsible in any way for information registered with the use of the “Eight” Service.
5. In the event the User slanders someone else's reputation, infringes someone else’s right to privacy, discloses personal information of any third party without the prior consent of such third party, breaches copyrights, or infringes someone else’s other rights, the User shall settle the matter at his/her own responsibility and expense, and in no event shall the Company be liable for any such matter. In addition, the User hereby agrees that the Company shall be entitled to seek payment of damages from the User, including but not limited to attorney’s fees that the Company may incur when dealing with the appeals filed by third parties.
6. The User hereby agrees that the Company has no obligation to conserve any of the information the User has registered with the use of the “Eight” Service.
7. The Users shall use the information which they registered through the “Eight” Service (including the use of any external services or the services provided by the Scan Business Partners) on their own responsibilities. Upon doing so, the Users must comply with the rules applicable to them set by the external services or the Scan Business Partners and the Users must allow other Users to use the information on their Name Cards.
Article 12 (Prohibited Acts)
The User shall not engage in any of the following acts in the course of using the “Eight” Service. In the event of a breach of any of the prohibited matters, the Company may force the User to withdraw from membership, suspend the right to use, delete the information in whole or in part, or take detrimental measures such as the change of the scope of publication.This provision is also applied to any case where any entity to which the User belongs engages in any of the following prohibited acts, including a case where such an entity is regarded to have engagedin such an act due to another User engaging in the act.
1) Any acts in breach of the Terms of Use and other terms of use, etc.;
2) Any acts in infringement of or acts that enable infringement of other person’s copyrights, trademark rights, patents, other intellectual property rights, or trade secrets;
3) Any acts in infringement of or acts that enable infringement of other person’s property rights, personal rights such as right to privacy and image right;
4) Criminal acts or acts leading to or being likely to lead to crimes;
5) Acts of disseminating false information;
6) Acts of transmitting images and documents, etc., corresponding to indecency, child pornography, and child abuse;
7) Commercial acts or soliciting acts using the relationship of trust between the Users for profit-making purposes including but not limited to endless money chains and network businesses.
8) Acts of reproducing, altering, compiling, deleting, combining with other programs, reverse engineering, disassembling, reverse compiling, or building up mirror sites of the “Eight” Service in whole or in part;
9) Acts of accessing the “Eight” Service with the use of scraping, crawling (using programs such as crawlers, robots and spiders), and other similar means or obtaining the information on the “Eight” Service including the information on any registered name cards, etc.;
10) Acts of attempting to disable or disabling any security measures related to the “Eight” Service;
11) Acts of using the “Eight” Service under false names or enabling third parties to distribute or use the “Eight” Service under false names;
12) Acts of indiscriminately requesting the exchange of Name Cards to the other Users who the User is not acquainted with within the “Eight” Service or acts of trying to make contact with the other Users outside of the “Eight” Service using the information acquired through the “Eight” Service;
13) Acts of transmitting harmful programs, such as viruses or placing computers in a condition to receive viruses;
14) Acts of disseminating election campaigns or religious movements or specific social principles or opinions similar to them by using the relationship of trust between the Users of the “Eight” Service;
15) Acts of disseminating any information that may be against the public interest according to governmental policies, or acts that unfairly discriminate or lead to unfair discrimination against third parties;
16) Acts of interfering or being likely to interfere with the “Eight” Service or acts of disseminating spam messages;
17) The following acts of spreading rumors (including, but not limited to, slander and libel on social networking sites and the Internet), using deception or force: damaging or likely
to damage the honor, credibility, or property of the Company or any third party, or; interfering or being likely to interfere with the business of the Company or any third party;
18) Acts that are prohibited under the laws and regulations and other governmental rules or notices, or acts that are offensive to public order and morals;
19) Acts of using the “Eight” Service for commercial services (excluding the cases in which there is any provision stating otherwise in the Terms of Use or other terms of use, etc. or in which the Company specifically permitted the use);
20) Acts of using the “Eight” Service for the purpose of commercial services;
21) Acts of using the information on name cards, etc., uploaded to the Website for the purpose of other systems (except for cases otherwise set forth in the Terms of Use and other terms of use or except for cases otherwise approved by the Company);
22) Acts of editing or posting any information that: discriminates or likely to discriminate based on political beliefs, ideology, religion, race, ethnicity, nationality, creed, gender, gender identity, sexual orientation, physical characteristics, disease, age, social status, or family origin; violates or likely to violate the human rights of others, or; is deemed or
likely to be violent according to conventional wisdom;
23) Use of the "Eight" service by members of Antisocial Forces (including those who were members in the past, the same hereinafter) or their related, or; to allow to use the "Eight" service or to provide benefits directly or indirectly to Antisocial Forces, and otherwise cooperate with Antisocial Forces;
24) Other acts that the Company deems to be inappropriate;
25) Unreasonable demands beyond legal responsibility, demands for apologies or punishment of related parties without reasonable grounds, demands for provision of services that are excessive in terms of socially accepted norms, acts of prolonged restraint through excessive repetition of the same requests or complaints, or any and all other acts that are likely to constitute an obstacle to the Company and the Service administrator side in addition to the matters listed in any of the preceding items; and
26) Any and all acts similar to any of the preceding items.
Article 13 (Changes to “Eight” Service)
The Company may add, change, suspend, or end the “Eight” Service at any time and for any reason whatsoever.
Articles 14 (Fees for Use)
1. Registration for use shall be free of charge.
2. The Company may provide fee-based services. The Company shall set forth the details with respect to such fee-based services in other terms of use, etc.
Article 15 (Rights Relating to Registration of Name Cards)
A User who registers a Profile Name Card or Other Users’ Name Cards by using the “Eight” Service hereby assures the Company that such name cards shall not infringe any third party rights. In the event of any dispute between the User and any third party, the infringing User shall settle such dispute at his/her responsibility and expense and shall not cause any inconvenience or damage whatsoever to the Company.
Article 16 (Disclaimer)
1. The Company shall not be involved in any User’s communications or activities. In the event of any dispute between the Users, such dispute shall be settled between such Users, and the Company shall not be responsible for any such dispute.
2. The Company shall not be responsible for any additions and changes to the “Eight” Service, or any damages incurred due to suspension or expiration of the “Eight” Service. The same shall apply to any cases in which any display speed decreases or other interferences are caused due to excessive accesses or other unexpected contributing factors.
3. The Company shall not be responsible for monitoring and retaining any information registered by the Users.
4. The Company shall not be responsible for the legitimacy, moral faculty, reliability, and accuracy of the information registered by the Users. The Company shall not be also responsible for whether the information registered by the Users may comply with any of the internal regulations of any corporations or organizations to which such Users may belong.
5. The Company shall not provide guarantee of any kind regarding the completeness, accuracy, certainty, usability, legality and availability, whether expressed or implied, in connection with any information and software that may be accessible with the use of the “Eight” Service.
6. The Company shall not necessarily guarantee a certain service level to the Users, and in no event the Company shall guarantee on the occasion of providing the “Eight” Service that the “Eight” Service shall not be suspended or errors shall not be caused, or in no event the Company shall guarantee the processing speed, processing items and processing quality in connection with converting the name cards into text and converting images into data in connection with the use of the “Eight” Service.
7. The Company shall not be responsible for any damages that may have been caused due to the use of any external services related to the “Eight” Service or any services provided by the Scan Business Partners.
8. The Company shall not be responsible in any manner whatsoever even if any damage is caused as a result of using any external services linked to the “Eight” Service.
9. The Company may provide support with respect to the “Eight” Service, but the Company shall not be responsible for any contents of the support and any damage caused due to such support.
10. The Company shall not be responsible for any damage regardless of debt default, liability in tort, or other legal liabilities in connection with damage caused as a result of the use of the “Eight” Service. Provided, however, that in the event any User suffers damage as a result of using the “Eight” Service due to the Company’s willful act or gross negligence in connection with the use of the “Eight” Service, this shall not apply.
Article 17 (Company’s Authority to Delete)
In the event the Company deems that any registration falls under any of the following items, the Company may amend, delete, or move a variety of the information registered by the Users at any time at the discretion of the Company (hereinafter called the “Deletion, etc.”). In addition, in the event the Company carries out any Deletion, etc., the Company shall not issue any record to certify such Deletion, etc.
1. In the event a User withdraws from membership;
2. In the event of any act that is deemed to fall under the Prohibited Matters;
3. In the event the Company deems it necessary for operational and maintenance reasons;
4. In the event the Company judges that there are errors in the information registered by the Users;
5. In the event the Company judges that the User is or is likely to be an Antisocial Force or a member or related person of an Antisocial Force;
6. In the event the Company otherwise deems it necessary.
Article 18 (Ownership of Rights Relating to “Eight” Service)
1.All the rights to the intellectual property rights including but not limited to all the patents, utility model rights, trade mark rights and copyrights (hereinafter called the “Intellectual Property Rights”) shall belong to the Company or the third parties who have granted the Company the rights to use the same.
2.The Users shall obtain only the right to use the “Eight” Service in accordance with the Terms of Use or other terms of use, and the Users shall not obtain any other rights, including but not limited to the proprietary rights and intellectual property rights.
3.The Company may obtain feedbacks from the Users from time to time. The Users shall agree that the Company shall be entitled to use the contents of the feedback free of charge during the term of their use of the Service and even after the use of the Service. The Company shall have no obligation to be bound by the contents of such feedbacks.
Article 19 (Validity of Terms of Use and Other Terms of Use)
Even in the event any part of the Terms of Use or any other terms of use is judged to be invalid in accordance with laws and regulations, other provisions of the Terms of Use and other terms of use shall continue in full force and effect.
2. Even in the event any part of the Terms of Use or any other terms of use is declared to be invalid or cancelled in relation to any specific User, other provisions of the Terms of Use and other terms of use shall continue in full force and effect in relation to other Users.
Article 20 (Measures against Breach of Terms of Use and Other Terms of Use)
1. In the event any Users finds any act that is in breach of the Terms of Use or other terms of use, such Users are requested to immediately notify the Company of such breach.
2. In the event any User is found to be in breach of the Terms of Use or any other terms of use, or in the event the Company otherwise deems it necessary, the Company may demand such User to cease such acts, not to repeat similar acts, and implement the necessary measures.
3. With respect to the preceding paragraph, such User shall not be entitled to lodge any protest.
Article 21 (Governing Law and Jurisdiction)
1. The governing laws of the Terms of Use shall be the laws of Japan.
2. With respect to any lawsuit between a User and the Company in relation to the “Eight” Service, the parties shall submit to the exclusive jurisdiction of the Tokyo District Court or the Tokyo Summary Court in the first instance, depending on the amount of the claim.
Article 22 (Special Provision for Certain Users and those in Certain Countries)
[For Users who use the “Eight” Service in the European Economic Area and handle personal information of data subjects in the European Economic Area]
Company complies with the General Data Protection Regulation (GDPR).
Supplementary Provisions
1. The Terms of Use shall be put into force as of September 1, 2010.
2. The Terms of Use shall be also applicable to all the actions conducted by the Users prior to the enforcement of the Terms of Use.
History of Revisions
Revised on October 28, 2011
Revised on February 10, 2012
Revised on February 20, 2012
Revised on April 25, 2012
Revised on June 25, 2012
Revised on September 25, 2012
Revised on January 31, 2013
Revised on February 28, 2013
Revised on May 24, 2013
Revised on October 7, 2013
Revised on March 3, 2014
Revised on March 19, 2014
Revised on April 22, 2014
Revised on August 12, 2014
Revised on December 26, 2014
Revised on February 16, 2015
Revised on April 2, 2015
Revised on July 7, 2015
Revised on May 10, 2016
Revised on October 13, 2016
Revised on November 30, 2016
Revised on February 2, 2017
Revised on February 9, 2017
Revised on June 29, 2017
Revised on May 17, 2018
Revised on August 9, 2018
Revised on February 21, 2019
Revised on August 19, 2019
Revised on April 1, 2020
Revised on October 19, 2020
Revised on April 1,2022
Revised on February 1, 2024
For Terms of Use of the “Eight” Premium Service click here.